Billing Policy

Billing Policy

WMCGW expects student to meet their financial obligations to the University. All payments are due before semester start date for the corresponding registered semester, unless the student has set up the Multi-Installment Payment Plan prior to the semester start date at student account office.

Payment of Tuition and Fees

Students may choose to make payments in a single installment or by using the Multi-Installment Payment Plan. The Multi-Installment Payment Plan allows students to pay their tuition in three installments over the duration of installments period that is set by university. Installment plan dates are established and posted on the Multi-Installment Payment Plan application and school calendar.

Methods of Payment

Payment may be made by any combination of personal payments and/or installment payment plan that covers the entire balance due. Personal payments may be made by a combination of personal check, cash, money order, cashier’s check, and credit card (Visa, Master, and Discover). There is a $35 fee for each check returned due to non-sufficient funds or stop-payment. Dishonored credit card or debit card payments that are transacted but disputed in the future by the bank shall incur a handling fee of $35. Declined credit or debit card payments for Automatic Withdrawal due to dishonored by card issuer or Not Sufficient Fund (NSF) shall subjected for a handling fee of $35. If credit or debit card is declined more than once for any reason, credit or debit card can no longer be used to make a payment on a same day.

Document Processing Fee

University requires the payment of a nonrefundable document processing fee of $100 for full-time student, regardless of degree level. For part-time students, a nonrefundable registration fee of $25 for undergraduate program or $35 for graduate program is required, per three credit class. One credit class requires $15 for a nonrefundable processing fee, regardless of program level.

Multi-Installment Fee

University requires the payment of a multi-installment fee of $20 for the university to compensate additional efforts to maintain and process the multi-installment account. Students are exempted from this fee, only if multi-installment is set up before the first payment due date.


Course Overload Fee

Students enrolled in greater or equal to 18 credits for undergraduate and 15 credits for graduate level, will be billed for course overload fee of $30.

Late Fees

Late Registration

Students who register after the scheduled registration dates will be charged a late registration fee of $50.

Late First Payment

Students who make first payment between the semester start date and the last day of add/drop period will be charged a late fee of $50. Students who make first payments after add/drop period will be charged a late fee of $100.


Late Payment

Students who fail to make payment according to their arrangement will be charged a late fee of $20 per incident.


Delinquent Payment

Students with outstanding debts are denied any registration activity and access to transcript of their grades until all debts are paid in full. If a student fails to pay the remaining balance on or before the last day of payment period, the student shall pay an additional fee equal to six percent of the unpaid balance, in order to compensate the University for the add expense of processing the delinquent account. Once an account is 45 days past due, final notice will be sent out and a student will have 15 consecutive days (including holidays and weekends) to contact the university. After this period, once an account is total 60 days past due, unpaid balance is subject to transfer to a collection agency. Repayment arrangements must be made with the collection agency, not university, and account holder is responsible for the additional fees associated with collection efforts. The fee associated with collection efforts is thirty percent of the outstanding balance.

Financial Information and Disclosure Statement

Students are expected to access financial information by contacting/visiting student account office in university. It is a student’s responsibility to get acquainted with own financial information. Failure to receive email notification or call/mail from finance/student account office is not a justification of granting immunity in financial matters. Failure to update contact information including email address, phone number, and home address will not discharge of financial obligation. Failure to contact Finance/Student Account office or to read and comply with university regulations will not exempt students from whatever financial penalties they may incur.